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How to Color Code Emails in Every Outlook Version
Everything you need to customize your emails on Outlook
5 min. read
Updated onOctober 4, 2023
updated onOctober 4, 2023
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Key notes
It goes without saying that emails have varying importance and priority levels. But, if all your emails appear the same, you are likely to miss one or two important ones in the crowd, especially if you have a lot of unread messages.
This is why it is important to know how to categorize some emails and add features that make them stand out on your list. In this guide, we will show you how to color code your emails in all Outlook versions to help ease your categorization process.
How do I color code an email sent to me?
You can color code emails sent to you on Outlook from the View tab in the ribbon. This allows you to easily distinguish between personal emails and those from Bcc and Cc.
Also, the Outlook email organization options available to you are not limited to color only, as you can also make some stand out with font size and type.
Yes, you can surely highlight emails on Outlook with different colors. You can also group these emails by folders and make each one stand out with a unique color.
How do I color code emails in Outlook for Microsoft 365 and Outlook 2021?
If you are using Outlook 365 or the 2021 version, the process of adding color code to emails is pretty simple and straightforward.
Also, you have the option to customize the categorization further based on the type of email that is sent to you.
How can I color code emails in Outlook 2019 and Outlook 2016?
To add color code to emails in Outlook 2019 and 2016, you need to change the font color. This is unlike Outlook 2021, which allows you to choose a specific color to highlight the email.
Also, you can add the customization settings to other email folders. But ifOutlook is not moving your emails to the desired folder, fix it with the solutions in our guide before proceeding.
How can I color code emails in Outlook 2010?
Color coding emails on Outlook 2010 are pretty much similar to the latest versions of the app. Just some little tweaks to the formatting rules, and you should be good to go.
With this, we can conclude this guide on how to color code emails on Outlook. We have provided step-by-step instructions on how to achieve this on just about every version of Outlook.
All you have to do now is to follow the detailed instructions, and you will be to color code messages and email categories with ease.
As an addendum, if youremail folder is not sorting, you can restore order with the solutions in our guide.
Finally, if you need more customization options and need tochange the Outlook theme, we have a guide for that too.
More about the topics:Outlook Guides
Ola-Hassan Bolaji
Windows Hardware Expert
A Computer Engineering graduate, he has spent most of his life reading and writing about computers.
He finds joy in simplifying complex topics into simple solutions for PC users. The quality of his work and providing step-wise tested and proven solutions to PC issues are all that matter to him.
Away from computers, he is either reading or watching football!
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Ola-Hassan Bolaji
Windows Hardware Expert
He’s a Computer Engineering graduate who has spent most of his life reading and writing about computers & operating systems.
