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How to Quickly Delete Duplicate Emails in Outlook
Manually deleting duplicate emails in Outlook is the safest
6 min. read
Updated onOctober 4, 2023
updated onOctober 4, 2023
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When you have a few duplicate emails, it’s not a big deal but when there are tens or hundreds of them, Outlook will become a mess. In this article, you will learn a few quick ways to delete duplicate emails in Outlook.
Why am I getting double emails in Outlook?
How do I manually remove duplicate emails in Outlook?
1. Remove the emails in Preview mode
This will help you delete a single or multiple duplicate messages because you will be able to spot the identical ones. However, it can be a bit time-consuming and tedious.
IfOutlook is not moving emails to folders, the highlighted guide will help you sort it out.
How do I automatically delete duplicate emails in Outlook?
You can also go directly to the items folder and access theClean Up FolderandClean Up Folder & Subfoldersfrom there.
This mail filtering procedure is a lot slower and more complicated, but it works so you should try it.
The methods above will work on the desktop versions of Outlook 365, Outlook 2010, Outlook 2013, Outlook 2016 and Outlook 2019. However, when you’re using the Outlook Web version, the solutions are extremely limited.
You don’t even have the option to sort the emails or contents using more than one criterion. So there are no other manual methods apart from simply identifying the duplicate messages or duplicate items visually.
As you have seen above, removing duplicate emails in Outlook can be a bit tricky and not always failproof.
Luckily, there are some third-party tools that can help you with deleting duplicate emails in Outlook.
You can try software such as Sysinfo Outlook Duplicate Remover, MailConverterTools PST Duplicate Email Remover, Aryson Outlook Duplicate Remover.
How to protect your Outlook data file from accumulating too many duplicates?
We recommend choosing the Low option. In the High setting, some of the regular email messages will also be treated as junk mail. However, from Junk Email Options you can also set up a list of safe senders and safe recipients that will be excerpted from the junk policy.
Our readers also asked what is the shortcut for duplicate emails in Outlook. There isn’t such a shortcut, but if you want to create a duplicate of a certain email, you can open it, then click on the subject of the email, pressCtrl+F, and send the email to yourself again.
So, this is how you delete duplicate email messages in Outlook. If you want to delete duplicate contacts, you can do so by accessing the Address book within the Contacts section.
You might consider also reading our articles onhow to delete duplicate files in Windows 10andon Windows 11.
If you have any questions or you know about other potential methods, leave us a note in the comments section below.
More about the topics:Outlook Guides,Outlook Mail
Claudiu Andone
Windows Toubleshooting Expert
Oldtimer in the tech and science press, Claudiu is focused on whatever comes new from Microsoft.
His abrupt interest in computers started when he saw the first Home Computer as a kid. However, his passion for Windows and everything related became obvious when he became a sys admin in a computer science high school.
With 14 years of experience in writing about everything there is to know about science and technology, Claudiu also likes rock music, chilling in the garden, and Star Wars. May the force be with you, always!
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Claudiu Andone
Windows Toubleshooting Expert
Oldtimer in the tech and science press, with 14 years of experience in writing on everything there is to know about science, technology, and Microsoft
