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How to send a large file through Outlook?
4 min. read
Updated onOctober 4, 2023
updated onOctober 4, 2023
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Key notes
Outlookis being used all over the world by millions of users and it’s a great email client with some amazing features.
It does have some downsides though, such as the 20 MB size limit when it comes to how large can a file be when sending it throughOutlook.
If you tried to send a file that exceeds this limit, then you probably get the error messageThe file you’re attaching is bigger than the server limit.
Unfortunately, this error message appears even if you are sending some individual files, that don’t exceed 20 MB.
The size limit is cumulative, therefore, if an additional file is being added to the email, that can cause theerror.
There are several workarounds that will allow you to send files that exceed the imposed limit size and we will present them to you in this article, so keep reading.
How can I send files larger than 25mb through Outlook?
1.Use a dedicated tool
Reducing the size of the attachments or files you need to send is an option that will allow you to send them viaMicrosoft Outlook.
A great tool that we strongly recommend due to its amazing features isWinZip. Especially, if you have multiple files, sending them in one email could be troublesome but with this tool, you can easily add and compress them.
You can rest assured that your files will remain intact and there will be no quality loss in the process.
Moreover,WinZipcan integrate itself into Dropbox,OneDrive, GoogleDrive. This will facilitate your work on any documents directly in the folder.
TheWinZipfiles can be easily open on any device, as long as the program is installed there as well, so you won’t have to worry about this aspect.
It does not take long to compress your files, but it depends of course on how large the files are. After you installWinZipon your device, locate the files you need to compress and simply right-click on them, and chooseWinZipfrom the menu.
Here are some of its key features:
”WinZip””Send”Free”&aff_sub2=Native” current_url=”true” button_text=”Get it now” image=”https://windowsreport.com/wp-content/uploads/2017/11/WinZip-button-210×160.png”]
”WinZip”
2. Use the automatic resizing option
In order to use this feature, all you need to do is click on the File tab and select the Resize the large images when I send this message.
It’s important to mention that the images or the files will be resized only when you press on the Send button. therefore, you will not be able to reduce the size of the file using this method.
What the automatic resize option does, is that it reduces the size of the images you are sending, which will increase the likelihood of them being accepted by the recipient’s email system.
3. Use Microsoft OneDrive
Another great option for sending large files is uploading them in a cloud service and then sharing the link. One such sharing cloud service is Microsoft OneDrive.
It’s built into Windows, if you have a Microsoft account then you can store up to 15 for free on your OneDrive account.
You will see the OneDrive could in your Windows File Explorer. Here you can create as many folders as you need and you can organize and manage them as you see fit.
In order to share the folders via OneDrive, all you need to do is drag and drop them in the desired folder. Once this step is completed, you can right-click on the folder name and select More OneDrive Sharing Options.
Copy the link that will come up in the Share box in order to share the file viaMicrosoft Outlook.
You can now simply open a new message window and copy/paste the link you’ve received in the previous step. All is left to do is press the Send button.
These are several workarounds that can help you send a larger file throughOutlook.
If you have additional suggestions or recommendations, please let us know in the comments section below.
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More about the topics:file compression
Radu Tyrsina
Radu Tyrsina has been a Windows fan ever since he got his first PC, a Pentium III (a monster at that time).
For most of the kids of his age, the Internet was an amazing way to play and communicate with others, but he was deeply impressed by the flow of information and how easily you can find anything on the web.
Prior to founding Windows Report, this particular curiosity about digital content enabled him to grow a number of sites that helped hundreds of millions reach faster the answer they’re looking for.
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